Hold your events SAFELY in meeting rooms at Rothamsted Conference Centre in Hertfordshire
As a result of the latest Government guidelines, Rothamsted Conference Centre in Harpenden will re-open from 17th May 2021 with all our rooms available at 50% capacity. We have a robust Safe Events Strategy in place, supported by a detailed COVID-19 Safety Policy and Covid-19 Risk Assessment. These comprehensive documents contain all the information our customers need to understand the many safety measures and procedures we have put in place to enable safe, socially distanced events and meetings in our conference centre.
Why choose a meeting room at Rothamsted in Hertfordshire?
- Reduced room capacities:
We have reduced capacities in all our meeting rooms to enable 1m (or 2m if you prefer) social distancing. The government guidelines will allow you to book meeting rooms with us at 50% capacity from 17th May.
- Room hire or DDR:
We can either offer you a Room Hire Only rate or a Day Delegate Rate (DDR) depending on your needs. All our room hire rates include the provision of drinking water as part of your meeting room hire. Should you require AV support or food and beverages, please do get in touch with us and we would be happy to discuss your needs further. Email our Events Team to discuss your event requirements further or call 01582938500.
- Serving food and soft drinks to the rooms for conference centre users:
Rothamsted Conference Centre users can either book meeting rooms on our Day Delegate Rate, or, you can book room hire only, with the option of pre-ordering our sustainable, fresh packed lunch boxes handmade by our chefs. A variety of hot and cold drinks can also be served to delegates in the rooms. (Please advise us of your dietary requirements when making your booking.)
- Set up a tab at the Café:
Alternatively, should you wish to choose your food and drink from the Café, you are welcome to set up a tab for your meeting delegates and settle payment at the end of the day by contactless payment.
- Shorter meeting times are available:
We understand that whilst everyone wants to enjoy face-to-face meetings in a comfortable, safe meeting room, you may prefer to hold shorter meetings. So we can offer you a fixed fee for meetings of up to 2 hours. Alternatively we can offer you a half-day, full-day or evening rate. Get in touch with us to let us know more about your meeting room needs.
- Spacious, accessible venue:
Our Hertfordshire meeting venue is naturally very spacious, light and airy and all rooms are easily accessible and well ventilated. We have lots of free car parking on site to enable socially distanced car parking. We are also set among great outdoor areas, perfect for socially distant walks before or after meetings, or for taking lunch al fresco.
- Outside seating or table service in our Restaurant or Cafe from 12th April:
Should you wish to enjoy lunch from our Cafe and eat outside, you are welcome to do so from 12th April, for groups of up to 6 people.
- PPE and hygiene stations for staff:
Our staff wear PPE. Hygiene stations are available to ensure their safety and well-being at all times. We politely request all customers respect their 2m distance.
- Face coverings:
All visitors to the conference centre are required to wear face coverings at all times, unless seated for eating or drinking.
- Hand sanitiser stations:
These are placed throughout the conference centre for your use.
- Robust cleaning regime:
We have implemented a robust cleaning regime at Rothamsted Conference Centre in Harpenden, ensuring high touch points are cleaned after every use, rooms are cleaned down after each occupancy and use of communal areas such as toilets is done in a way that follows health and safety best practice and Government guidelines.
- Multiple entry and exit points and staggered arrival times:
At Rothamsted Conference Centre, we have an automated entry and exit point for conference centre and café users, and a large, well-ventilated plaza area where our reception is based. We have the NHS Track and Trace App to take your contact details.
When arriving for meetings at the centre, the layout lends itself well to minimal touchpoints, staggered arrival, minimal cross over with other groups and minimal interaction with staff. In all our communal areas, social distancing is in place.
- Rothamsted Pop-up Café Takeaway Service:
Rothamsted Pop-up Café is a self-contained area of the building and is open for takeaway service now and for outside seating from 12th April. We have put in place a one-way system, Perspex screens to protect staff and customers, lots of clear signage, 2m spacing stickers and numerous hand sanitiser stations. Our outdoor seating area is for café guests to enjoy al fresco dining. For conference centre users, we request that you purchase your hot drinks from the Pop-Up Café and follow the one-way system back to your meeting room.
- No consumption of your own food or drink is permitted:
As always, conference centre users are not permitted to bring their own food and drink into the building, apart from one sealed bottle of water.
- Ideally located in the quiet, easily accessible town of Harpenden:
We understand from talking to lots of event organisers, PAs and agents that spacious venues near major road networks, outside of large, busy towns and cities are highly sought after. Rothamsted, in the heart of rural Harpenden in beautiful Hertfordshire, is perfectly placed just 7 miles from the M25 and very close to Junctions 9 and 10 of the M1. We have hundreds of free carparking spaces, beautiful, spacious grounds and outdoor space.
- Here to help:
We are confident of all our COVID-19 safety procedures and would be very happy to discuss your needs further should you have any questions at all.
- “We’re Good To Go”:
We have achieved the “We’re Good To Go” accreditation from Visit Britain which means we are a COVID-secure venue and have all the appropriate measures in place to give our conference centre users peace of mind.