We’ve organised hundreds of events between us here at Rothamsted Conference Centre, having experience as event planners, designers, delegates and from the perspective of a venue.
So we’ve launched a 2 part blog series where we share some of our top tips for planning your event to attract as many people as possible to your event and make sure it’s a success on the day.
Read Part 1 for tips on how to plan your event and make sure that people sign up to attend.
Think about the space you will need for the type of event you’re planning well in advance, and make sure there is sufficient room for everyone. Options for layouts include Theatre, Classroom, Boardroom, Cabaret, U-Shape, Banquet, and total room capacity obviously changes for each layout.
Think about these things before choosing a room to make sure that your delegates are comfortable and the event is a success.
One of the biggest things we get asked about here at Rothamsted Conference Centre is AV and technology. If you are not experienced in the use of AV, or your presenters need support on the day, be sure to give this subject plenty of thought and plan accordingly. If you don’t, it can be the one thing that causes unnecessary stress on the day, especially if the event booker is not there in person.
There are many options for AV, so it’s really important to think through the needs on the day, and explain what these will be to the venue at the time of booking. That way the venue team have plenty of notice to make it work for you.
These things are all manageable with notice and planning and any decent venue will be well prepared to offer help and guidance. For larger events, run throughs are really useful, but make sure you budget for booking the room in advance for these.
Your delegates needs
Having read hundreds of feedback forms for events, the comments people often give are not necessarily about the event content, but about the experience they had, and not always the things you would expect. So it’s worth thinking about the event from delegate’s perspective when planning the finer details.
The list of comments can be endless, but these are some more common ones, so put yourself in the delegates’ shoes when doing a show-round to make sure your event gets great feedback!
Read Part 1 of our blog for tips on how to plan your event and make sure that people sign up to attend.
Call us on 01582 938500 or email to ask us any questions about events you have planned or ideas you would like us to help with